iBoske | Procurement process

Procurement Team

Have you identified the requirements for the goods/services? Yes. No.
Identify the requirements and start again

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What is the estimated contract value (incl. GST)? Under $150,000. Over $150,000.
Use Procurement Central. Click to read the Buy goods and services > $150K incl. GST page for more information.

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Have you completed a risk assessment? Yes. No.
Use the Risk Value Matrix to determine risk level and start again

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What is the procurement risk level? Low. Medium to high.
Complete the Procurement Summary and contact Procurement if necessary

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Is there any existing purchasing channel such as FCM, Contractor Central or Catalogues Buy NSW for the goods/services? Yes. No.
Complete transaction using the relevant portal such as FCM, Contractor Central or catalogues.buy.nsw

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Are the goods/services available from the Whole of Government arrangement (contracts or schemes)? Yes. No.
Follow the steps below:

1. Issue requirements and
seek written quotes

2. Evaluate responses and
seek approval to award

3. Award contract

4. Finalise ordering and payment method

5. Notify unsuccessful supplier(s)

6. Manage contract with successful supplier

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If unsure,
contact Procurement for advice.
How will you be issuing requests for quotes (RFQ) from suppliers? eQuote. Email.
Follow the steps below:

1. Evaluate responses

2. Award the successful supplier in eQuote

3. Complete other required tasks in eQuote

4. Issue a Purchase Order or
pay by PCard (if allowed by the PCard policy)

5. Manage contract with successful supplier

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If unsure,
contact Procurement for advice.
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Follow the steps below:

1. Evaluate responses

2. Award the successful supplier in writing.
Use the customer order and/or contract agreement forms of the
relevant Whole of Government/Prequalification scheme where applicable.

3. Issue a Purchase Order or
pay by PCard (if allowed by the PCard policy)

4. Notify unsuccessful suppliers

5. Manage contract
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